A lot is metal taken in as one weight and cut into pieces. Tag the pieces as they are made, and the lot tells you what is unaccounted for - the difference between the weight you declared and the weight you have tagged.

Every piece that came out of a lot. A tag can be corrected, promised against an order, cut into pieces, or - if it never described a real piece at all - cancelled. Cancelled is not melted: melting consumed metal the shop actually had, and a shop counting its melting losses must not find typing mistakes in the total.

For metal that came or went without a sale or a purchase behind it. Fine weight, like every other figure in the metal ledger - a gross figure here would be the one number in the register that meant something different from its neighbours.

Your suppliers

Goods a supplier has left with you on sale-or-return. Keep what sells, send the rest back - piece by piece, because keeping two of five is what actually happens.

Moves between your places

Scrap goes out, fine metal comes back, and what does not come back is a real cost - not a counting error. Keeping it separate is how you find out that one refiner is worse than another.

Metal out with other people

Gold handed to a bullion dealer, a refiner or another jeweller against their account. It shows on their balance under Accounts too.

A price given to somebody who has not bought. Nothing is sold and no stock moves - the rate is written down as it stood on the day, so reprinting a quotation gives back what you actually said.

Billed, paid for, and still on your shelf. A piece must not leave the shop before it is billed, so this list only ever holds orders that already have their invoice.

When metal has changed hands but no price was agreed, it sits on the account as metal only. Fixing a rate turns some or all of it into rupees. You can fix part of a position and leave the rest open.

Contra

Your own money moving between your own accounts. It changes where the money is, never how much you have - so this never touches anybody's balance.

Cash and bank movements that are not a sale and not against a party - rent, salary, a bank charge, an owner's drawing. A voucher is written as a draft first and takes its number only when you post it.

A piece here appears in the Touch of Gold app with the photographs and the details you write. Stock is counted from your own shelf - when the last one is sold the app stops offering it, without you doing anything. What you write is yours: the app shows it, it does not rewrite it.

A catalogue is a set of pieces you choose, at a link you send to a customer. Anyone with the link can see it, so it only ever shows the pieces you picked - never your whole stock - and you can switch a link off at any time.

Referral codes

Give an existing customer a code to pass to a friend. The reward is only earned when that friend actually buys something - a code on its own is worth nothing.

Your shop

These print on every invoice. Changing them does not touch bills you have already issued - each one keeps the details it was issued under.

Address that prints on your invoice

A tax invoice has to show your address as well as your GSTIN. Until this is filled in, every invoice prints "Address not recorded" where the address should be.

Lending against gold (Dhiran)

Lending against pledged goods is licensed by your state, separately from anything to do with billing or GST. Dhiran will not take a pledge until a licence number is recorded here. If you are not sure whether you need one, ask your accountant before you start lending.

These are only the defaults offered at the counter. Whatever is agreed on a pledge is stored on that pledge - changing your rate here never changes what an existing customer owes.

Your password

This software

What is running on this machine right now. Read this out if you ever ring for help - it is the first thing support will ask for.

Every change ever made to the shape of your data, and whether this copy has them all.

What has been taken

How the counter behaves

Weighing scale

A scale that plugs into this machine can type the weight for you. It needs a browser that can talk to a serial port - Chrome or Edge on a PC - and it will ask your permission the first time.

Send a message

This works out who to send to and hands the list to your phone or your mail program. It does not send anything itself, and it never includes anybody who has not agreed to be messaged.

Who is coming in, and what for. Your own diary - nothing here is visible outside the shop.

Every note anybody has typed - on a customer, a supplier, a pledge, an order - in one place, so you can find the one you remember writing.

Does every bill you have issued have the stock going out to match it? This only looks and tells you. It does not put anything right by itself - a movement invented after the event would carry a weight nobody weighed.

Change making charges in bulk

When your karigar's rate changes, this re-prices what is still on the shelf. It does not touch the gold rate - that is Bhav, at the counter - and it never touches a piece you have already sold, because those terms are printed on its bill.

Photographs of your pieces

Pictures on a piece are what a customer sees - on a catalogue you send on WhatsApp, and on the piece's own page in the app. Take them on the phone or pick files - each one is squared off and shrunk here on this machine before it is saved, so it costs you almost no data and opens instantly for whoever you send it to. Up to six per piece, and the first one is the picture shown wherever there is only room for one.

On this piece

Take a photo, or pick one

Add this photo

Purchase bills from a spreadsheet

When a supplier sends the bill as a file instead of on paper. It is checked first and shown to you before anything is written, and it comes in as a draft - nothing goes onto the shelf and nothing is owed until you post it from Purchases yourself.

The file needs these columns, in any order and in any capitalisation: Supplier, Invoice No, Invoice Date, Description, Metal, Purity, Gross g, Stone g, Rate per g, Tax. Several rows with the same supplier and invoice number become one bill.

Import Legacy Customers

Upload an Excel/CSV file of your legacy customers. Make sure the file has the following columns: Full Name, Phone, Email, GSTIN, Notes.

Import Legacy Tags (Opening Stock)

Upload an Excel/CSV file of your legacy inventory. Required columns: Tag No, Item Name, Metal, Purity, Gross g, Stone g, Barcode.

Move a balance to somebody else

When one person settles another's account - a brother paying his sister's bill, or a supplier and a karigar who are the same family firm under two names. Nothing is forgiven and nothing is written off: you are owed exactly what you were owed a moment ago, by a different person.

Print a tag again

A label that has come off or worn out. Scan or type the barcode and it prints the same details the piece already carries - nothing is changed, so a reprint can never disagree with the stock it describes.

Send the day's figures

The takings from a day you have closed, as a message you can send yourself or your accountant. It only ever offers a day that has actually been closed - sending half a day's figures is worse than sending none.

What a kind of piece is worth making, before anybody has made one. A group's code prefix becomes part of every item code it issues, so it cannot be changed once pieces exist under it.

A design is a group with its own terms. Leave a figure empty and the piece takes the group's; put 0 in and the charge is genuinely waived.

What making costs you, per karigar - the rate and the wastage you allow them. These are terms, not history: a challan already issued keeps the numbers it went out under.

What each kind of stock files under, and the two rates that go with it. Both are kept because a jewellery invoice needs both — 3% on the metal under 7113 and 5% on the making under 9988, as two lines and never blended. Recorded here for the shop and its accountant; what a bill actually charges is computed by the billing engine, never read from this table.

Your own accounts, so a receipt can say which one the money went into. A shop with two current accounts could not tell them apart in the ledger before this. No customer bank details are stored anywhere in this software.

Sieve bands, from a millimetre size to the weight of one stone. One carat is exactly 200 milligrams — that is the definition, not a conversion — so a stone weighs in the same unit as everything else here and the carat figure is worked out for display, never stored twice.

The accounts that are neither a customer nor a supplier: cash, bank, expenses, capital. The opening balance carries a side rather than a minus sign - Dr means they owe you, Cr means you owe them. Recorded, not posted: an opening balance here does not create a ledger entry.

Metal a party was already holding, or that you already owed, on day one. In fine weight, and never netted against rupees - those are different obligations and combining them needs a rate nobody agreed to.

The catalogue entry between a group and a piece - "22K Bangle, plain" - which you stock many of. Opening stock is recorded, not created: booking real pieces in is intake's job, and a piece with no weight, tag or HUID would be no use to anyone.

The grades you deal in and what you pay per carat. Shape, colour and clarity are your own words, not a fixed list. The per-milligram figure is worked out from the carat rate, so the two can never disagree.

Your own rate card, so a challan can quote a code instead of repeating a figure. Distinct from Labour Master, which says what a particular karigar charges. One rate, and the basis says which unit it is in.

The margin you expect, per group. One per group - setting it again replaces it. It does not price anything: what a piece sells for is the rate, the making and the wastage on the bill, and nothing else.

Certificates that allow tax to be withheld at less than the standard rate. Recorded only - this does not change what is deducted on a payment. A certificate that quietly altered a deduction would be worse than one that does nothing, because nobody would know which payments it touched.

The safe, the scales, the counters. Cost, the rate it depreciates at, and when you bought it. The schedule is not worked out here - that needs a method and a year-end convention, and neither has been decided.

What the counter is pricing from right now. Normally these arrive from the live feed; a rate typed here replaces the cached one for that metal and purity, which is what you want when the feed is down and the shop still has to sell.

What a piece would come to, before anybody commits to it. Nothing is saved and no stock moves - this is a question, not a bill.

Your own bands, for the reports that group stock by how heavy a piece is. The top band has no ceiling — it reads and above rather than carrying an invented upper figure.